A (2) 10
SECRETARIAT FOR CHINESE AFFAIRS.
56. A number of semi-public accounts of institutions and funds, many of them of a charitable nature, are kept under the supervision of the Honourable Secretary for Chinese Affairs and their balance sheets published as annexures to the Annual Administrative Report of that officer. It was ruled in 1924 that the special nature of these accounts placed them "outside the accounts of the Colony, except in so far as the Treasury acts as banker".
The duties of this department are therefore confined to ascertaining that such amounts as are published in the balance sheets as being in the hands of the Colonial Treasurer are correctly shown in the Treasury books.
57. Both for the years 1930 and 1921 certain of these accounts showed as being in the Treasury considerable amounts, such as Fixed Deposits, Advances, Stock, &c. which were not in fact held by the Treasurer and did not appear in his books.
The question was taken up with the department and with the Treasury and agreement has been reached as to the actual holdings for which the Treasurer is responsible, and the discrepancy should not recur.
ARREARS OF REVENUE.
58. The position with regard to Arrears of Revenue is as follows:
Of the $418,692.76 arrears outstanding on 31st December 1931 $380,925.06 had been paid by 15th June 1932, $16,614.16 had to be written off leaving $21,153.54 still to be collected.
STORE ACCOUNTS.
59. The Committee appointed to enquire into the general store accounting of the Colony presented their report to Government and submitted in great detail new store regulations for adoption by all departments. These have been approved by Government and though their mere volume may prove somewhat alarming to the store clerks of the various offices they have removed from this department the responsibility for maintaining a continuous survey of Government stores and should secure that essential portion of the accounting—the link between stores and cash. It was these two points that were mainly responsible for the matter being brought to notice by this department last year.
SURPRISE SURVEYS.
60. Surprise Surveys of Cash, Stamps and Stores have been made throughout the year, as reported in the monthly returns, with satisfactory results.
A (2) 10
SECRETARIAT FOR CHINESE AFFAIRS.
56. A number of semi-public accounts of institutions and funds, many of them of a charitable nature, are kept under the supervision of the Honourable Secretary for Chinese Affairs and their balance sheets published as annexures to the Annual Ad- ministrative Report of that officer. It was ruled in 1924 that the special nature of these accounts placed them "outside the accounts of the Colony, except in so far as the Treasury acts as banker".
The duties of this department are therefore confined to ascertaining that such amounts as are published in the balance sheets as being in the hands of the Colonial Treasurer are correctly shown in the Treasury books.
57. Both for the years 1930 and 1921 certain of these accounts showed as being in the Treasury considerable amounts, such as Fixed Deposits, Advances, Stock, &c. which were not in fact held by the Treasurer and did not appear in his books.
The question was taken up with the department and with the Treasury and agreement has been reached as to the actual holdings for which the Treasurer is responsible, and the dis- crepancy should not recur.
ARREARS OF REVENUE.
58. The position with regard to Arrears of Revenue is as follows:
Of the $418,692.76 arrears outstanding on 31st December 1931 $380,925.06 had been paid. by 15th June 1932, $16,614.16 had to be written off leaving $21,153.54 still to be collected.
STORE ACCOUNTS.
59. The Committee appointed to enquire into the general store accounting of the Colony presented their report to Govern- ment and submitted in great detail new store regulations for adoption by all departments. These have been approved by Government and though their mere volume may prove somewhat alarming to the store clerks of the various offices they have re- moved from this department the responsibility for maintaining & continuous survey of Government stores and should secure that essential portion of the accounting-the link between stores and cash. It was these two points that were mainly responsible for the matter being brought to notice by this department last year.
SURPRISE SURVEYS.
60. Surprise Surveys of Cash, Stamps and Stores have been made throughout the year, as reported in the monthly returns, with satisfactory results.
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