CO885-(26N14) — Page 122

PUBLIC RECORD OFFICE

Reference :-

885/26

33

ies were not precluded from taking action on this, and on similar matters, own initiative and without consulting the Council; and the authorities t bound to give any reason for their action. The Vice-Chairman opposed tude on the part of the Official side, and stated that the Staff side considered ncil at a deadlock. He suggested that the Official side should refer to the 1 Council for a decision. On the refusal of the Chairman to agree to adopt rse, the Vice-Chairman stated that the Staff side would apply to the Staff he National Council for advice.

The Vice-Chairman drew attention to certain points of the Reorganiza- eme, and more particularly the position of certain Staff Clerks now on the £300-£400. He pointed out that the Scheme was not an agreed one; that it provide adequately for the Senior Staff Officers and Staff Clerks; and that inion of the Staff it left much to be desired from the point of view of the of the Office. The Chairman stated that the action taken by the authori- in accordance with the instructions issued by the Government for applica- Il Departments.

The second and third reports of the Registration and Records Committee eived by the Council, and attention was drawn to the transfer of certain om the sub-registries. The Chairman stated that in so far as official action ssary, the reports would be considered.

The Vice-Chairman stated briefly the position of the question with regard omotion of Assistant Clerks and Clerical Officers in the Colonial Office, and greed to await the result of the further discussion now proceeding.

The Chairman stated that the resolution, moved by Mr. Kennedy, and by Mr. Ives, that the Colonial Office should be closed on Saturday after- uld not be accepted, but he suggested that the question of further reducing rday afternoon attendance of Messengers should be referred to the Grade ee, and stated, as regards other sections of the staff, that if any practicable ns could be made the authorities would consider them sympathetically. it of an alternative half holiday during the week for members attending on afternoon was suggested. The Chairman said that if such an arrangement made under the service rules in respect of those grades in which one mem- 1 full substitute for another, he thought the authorities would be disposed he suggestion sympathetic consideration.

Mr. Stapley proposed, and Mr. Venning seconded,

"That the system of affixing individual receipt stamps on the weekly y sheets be abolished in favour of the practice of a certificate being given

the paying officer."

Chairman stated that, in the opinion of the Accounting Officer, the instruc- ady received from the Treasury with regard to such payments did not arrangement proposed, and that it would be necessary to await a reply to unication which had been addressed by the Colonial Office to the Treasury

tter.

The following resolution was proposed by Mr. Venning, and seconded by

Harding- 'hat a statement of salary in respect of the year 1920-1921, as in the form be furnished to each salaried officer of the Colonial Office; and (b) that nt of salary, as in the form annexed, be furnished to each salaried officer lonial Office on the 31st March of each year.

Chairman stated as regards the statement of income tax that the Accounts nt had not the material available to furnish such a statement, but pointed he desired information could always be obtained on individual application ymaster-General. He agreed to consult the Paymaster-General with furnishing such statements to those officers who desired it; but could not any system under which such statements would be rendered generally ve of the wishes of the individual officers.

gards salaries, the Chairman said that the Accountant would be consulted practicability of furnishing the desired statements to officers affected by lation schemes.

109A

I

COPYRIGHT PHOTOGRAPH-NOT TO

PUBLIC

RECORD OFFICE, LONDON, ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC-

11007

34

No. 19.

COLONIAL OFFICE DEPARTMENTAL COUNCIL.

MINUTES OF THE NINTH MEETING OF THE COUNCIL, HELD ON FRIDAY, THE 15TH JULY, 1921, AT 3.0 P.M.

1.

Present:

MR. G. E. A. GRINDLE, (Chairman)

MR. A. FIDDIAN,

representing the Official Side. MR. W. F. WESTBROOK (Vice-Chairman). representing the Association MR. G. VENNING,

of Executive Officers. MR. R. A. WISEMAN, representing the Association of 1st Division Civil

Servants. MR. F. W. BRETT, representing, in the absence of Mr. F. H. Harper, the

Civil Service Union.

MISS E. ATKINS, representing the Association of Clerical Officers.

MR. F. KENNEDY,

MR. EGLINTON, representing the Government Minor Grades Association. MR. H. A. THEOBALD and MR. W. H. A. FOSTER also attended, the former claiming to represent the Public Services Clerical and Technical Association, and the latter the Association of ex-Service Civil Servants.

MR. H. T. ALLEN,

MR. J. H. EMMENS, {Secretaries.

Absent:

MR. C. W. DIXON (Official Side).

ATTENTION was drawn to the presence of two gentlemen, representing different Associations among the Temporary Clerks. Mr. Foster stated that the Colonial Office branch of the Public Services Clerical and Technical Association had been dissolved by resolution of the members, and a branch of the Association of Ex-Service Civil Servants formed instead; and that that branch had elected him to represent them at this meeting. Mr. Theobald stated that the representation of the Temporary Clerks on that Council had from the beginning been in the hands of the Public Services Clerical and Technical Association, and that the Colonial Office branch of that Association was still in existence, and had elected him to represent them at this meeting.

The Vice-Chairman explained that the matter had been discussed by the Temporary Clerks Grade Committee, and that it had been recommended, as an interim measure and without prejudice, that Mr. Foster should continue to repre- sent the Temporary Clerks at this meeting, it being understood that he would bring forward any representations or requests with which he was entrusted by any section of the Temporary Clerks.

The Chairman pointed out that this difficulty was not provided for in the constitution of the Office Council, nor in the Model Constitution; and at the suggestion of the Vice-Chairman a Committee, consisting of the Vice-Chairman, Mr. Fiddian, Mr. Venning, and Mr. Kennedy, was nominated to consider the corre- spondence on the subject, and to report as to the representation of the Temporary Clerks on the Council. The Chairman stated that the Official Side would consult the Treasury in the matter. In order to avoid the appearance of pre-judging the claims of the two representatives, it was agreed that both should remain during the meeting of the Council.

2. The minutes of the Eighth Meeting* of the Council, held on the 29th April, 1921, were confirmed.

3.

The Vice-Chairman again drew attention to the inadequate representation

of the Official Side, two members only being present.

4. The following papers were laid before the Council:-

1. Minutes of meetings of Clerical Officers Grade Committee on the 15th

and 22nd April, 1921.

2.

Minutes of meeting of Refreshment Committee on the 27th April, 1921.

3. Minutes of First Meeting of Messengers Grade Committee on the 28th

April, 1921.

* No. 18.

11007

34