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PUBLIC RECORD OFFICE

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21 PUBLIC RECORD OFFICE, LONDON

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As regards the provision of temporary accommodation for Mr. North and the publication staff of the new Bureau, Mr. Marshall stated that he had obtained the lease of rooms at 27, Elvaston Place, at a rental of £100 per annum.

The lease was for three years, but it was terminable at the end of one year on payment of £15, and at the end of two years on payment of £10.

As regards the question raised by the Government of Jamaica of sending out an expert to make a preliminary survey of the Island before a Government Entomo logist was appointed, the Secretary stated that a reply* had been sent by the Secretary of State, in which the Governor was informed that the, Committee considered that it would be useful to have a preliminary survey, that the difficulty would be to find an expert to undertake the work, but that if the local Government decided to pro ceed with the proposal, the Committee would be glad to give any assistance which they could.

2. A claim from the Government of the Malay States in respect of the salary and other expenses of Mr. C. Strickland, Travelling Medical Entomologist, for the period May in September, 1912, was considered. The total sum claimed by the Government as the Committee's share of the expenditure was $1,724.38 (£100 11s. 9d.). Mr. Marshall held that the Committee ought not to be charged with any part of the expenditure on Mr. Strickland's attendant, equipment, &c., amounting to $112.49 in all; but, having regard to the wording of the official correspondence, and to the smallness of the sum involved, the Sub-Committee accepted Mr. Read's proposal that the claim for £100 11s, 9d. should be passed.

3. The question of the continuance of Mr. Strickland's appointment for another year was considered. A despatch from the High Commissioner was read in which it was stated that the Principal Medical Officer had formed a very high opinion of Mr. Strickland's ability; that he was particularly pleased with the way in which this officer had carried out his instructions, and that his further employment would be productive of good results. The High Commissioner recommended, therefore, that the services of Mr. Strickland should be retained for another year, on the same con ditions as those on which he was engaged, but that his salary should be raised from £360 to £390.

The Sub Committee were of the opinion that, while it was desirable for Mr. Strickland to continue his work for another year in the Malay States, they could not recommend that the Committee should bear any portion of the cost. The cir cumstances in which the Committee undertook to share the expenditure at the outset were exceptional, and other calls upon the Committee were such that they had not now funds which could be devoted to this purpose.

4 Mr. Marshall asked the Sub-Committee to consider the terms offered by Messrs. Dulan for the distribution of the "Review of Applied Entomology." Their charges for distributing the Bulletin of Entomological Research “ were 15 per cent. on the sales of subscription copies and 33 per cent, on the sales of separate copies: but they proposed to charge 20 per cent. on the sales of the Review without dis tinction, the reason being that there would be a very large number of free copies to be distributed on which they would obtain no commission. As regards the prices of the Review when supplied to the trade. Messrs. Dulau had proposed a reduction of approximately 16 per cent., e.g., the annual subscription for the two parts would be 10s. instead of 12s. and so on.

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Sir D. Prain observed that a more ordinary charge for distribution was about 334 per cent., and that the terms proposed by Messrs. Dulau were umsually favour able. Mr. Marshall added that there would be extras, viz., postage, cost of special wrappers, which worked out at a guinea per thousand, and insurance of the surplus stock which had to be warehoused.

The Sub-Committee agreed to the terms proposed for the distribution of the Review, and for the reduction in the price of the Review when supplied to the trade.

5. The Sub Committee confirmed the engagement of Mr. R Veitch and Mr. G. Storey for one year as Assistant Entomologists, at a salary of £150 per annum each. as from the 6th of January and the 15th of January respectively. Mr. Marshall said that he feared that it might not be possible to retain the services of both these Assistants for the full year, as Mr Storey had already applied for per mission to stand for an entomological vacancy in Madras, and he had not felt that he could refuse his consent.

• No. 95.

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6. The Sub-Committee considered the question of engaging immediately a second Typist to assist Mr. North. made for one Assistant and one Typist; so far, Mr. Marshall said, only the Typist On the original estimate provision had been had been engaged, but he had in view a candidate for the post of Assistant. North had represented that the engagement of a second Typist would be of great assistance to him; he had now reached the stage when he could dictate his abstracts, and if there were two Typists, one could be copying while the other could be taking down in shorthand more material for typing. As a Typist could be engaged for £65 per annum, the cost would be less than that of an Assistant. But Mr. Marshall pointed out the danger of having no one to replace Mr. North, if the latter were ill or for any other reason had to be absent, as it would be physically impossible for him to do the abstracting as well as all the other work which fell to him. therefore, that the substitution of a second Typist for the Assistant would be most He thought, undesirable. The Sub-Committee concurred in this view, but they considered that everything possible should be done to help Mr. North, and they therefore authorised Mr. Marshall to engage a second Typist temporarily, on the understanding that the appointment of an Assistant would not for this reason be postponed.

7. The arrangements to be made for providing book-shelves in the new premises in Elvaston Place were considered. Mr. Marshall stated that, as it was necessary to exchange the Review with a number of publications, British and foreign, some kind of accommodation must be made for the journals which the Bureau would thus accumulate. He had ascertained that the Office of Works would be able to supply oak book-shelves, feet high, with glass fronts, at a cost of £2 10s. per foot. The cost of fitting up the whole of the large room at Elvaston Place would, therefore, be about £100. It would, however, be sufficient for some time to come if one side of the room only were fitted up in this way, the maximum cost of which would be £60. The Sub-Committee were of the opinion that the less expensive scheme should be adopted, and they authorised Mr. Marshall to proceed accordingly.

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8. An advance of £50 to Mr. Marshall for petty cash was authorised. viously, advances of £25 had been made, but there was an increasing number of items of expenditure to be met from petty cash, and the larger sum was necessary.

9. The Sub-Committee discussed briefly the important question of the separa- tion of the funds of the Bureau and the Committee. question had been raised in a letter from Dr. Gordon Hewitt, who, apparently, was It was explained that the opposed to any merging of the two funds. Mr. Read thought that there need be no difficulty in keeping the two funds separate. behalf of, the tropical African Colonies and Protectorates could be set aside as the The £2,000 contributed by, or on funds of the Entomological Research Committee, which would also control the Carnegie Fund, while the contributions from the self-governing Dominions (including the grant of £500 from the Treasury), the Eastern Colonies, the West Indies, Fiji, Egypt, the Sudan, and Zanzibar would be allocated to the Bureau. As to expenditure, he had no doubt that a reasonable working arrangement could be arrived at, whereby either fund would hear such charges as should properly be debited to it, and he suggested that Mr. Marshall should discuss the matter with him at a convenient time, Sir D. Prain concurred, and added that it might be useful to have a member of the Accounts Department present at the discussion.

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No. 122.

MINUTES OF A MEETING OF A SPECIAL SUB-COMMITTEE OF THE MANAGING COMMITTEE OF THE IMPERIAL BUREAU OF ENTO- MOLOGY HELD AT THE COLONJAL OFFICE at 11:30 A.M., ON FRIDAY, 31ST JANUARY, 1913.

PRESENT:

Sir D. PRAIN (Chairman).

Dr. MacDouGALL.

Mr. READ.

Dr. SHIPLEY.

Mr. THEOBALD.

Mr. MARSHALL.

Mr. PARKINSON

Mr. A. G. L. ROGERS of the Board of Agriculture also attended the meeting.