CO885-(16-18) — Page 430

PUBLIC RECORD OFFICE

Reference :-

C.O.885

17 PUBLIC RECORD OFFICE, LONDON

ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC-

COPYRIGHT PHOTOGRAPH-NOT TO

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393. Whenever a Governor vacates his Government, a similar inspection will be made; and if the retiring officer does not cause the deficiencies for which he is responsible to be made good, the inspecting officer will prepare for immediate transmission to the Secretary of State a statement of the expenses to be incurred for that purpose, The Secretary of State will then take steps to recover the amount from the officer responsible.

394. The provision made in the estimates for the purchase of furniture and effects for the Government House will be administered by the Director of Public Works or other officer designated for the purpose, who will from time to time receive from the Governor requests for repairs, replacements and additions.

395. Expenditure on Government House furniture incurred in the United Kingdom will only be admitted as a charge against Colonial Funds when made through the Crown Agents.

$ 34. Returns.

396. The Treasurer will furnish to the Colonial Secretary, for transmission by the Governor to the Secretary of State, the following periodical returns :—

(a) Annually.

(i.) An Abstract Account of the total revenue and expenditure of the year under each head of receipt and payment, showing the opening and closing balances in both the Treasurer's and Crown Agents accounts; (ii) Detailed statements of revenue and expenditure, arranged according to sub-heads, showing the excess or saving on each sub-head and the net excess or saving on each head, and showing also any supplementary votes for expenditure under any sub-head;

(iii.) A full statement of the expenditure on works and other payments

chargeable to Loan Accounts;

(iv.) A statement of the Assets and Liabilities at the close of the year; (v.) A statement of the public debt of the Colony, showing the several amounts of the loans issued and of their respective sinking funds; (vi.) A statement of the Investments of the Colonial Government at the close

of the year;

(vii.) A statement of the receipts, issues, balances in hand and the assets and liabilities of the Savings Bank showing separately the revenue derived from Savings Bank investments, the interest credited to depositors, and the expenses of the management of the institution.

In the case of Colonies receiving grants in aid from the Imperial Exchequer, three certified copies of Returns (i), (ii), (iv), and (v) will be furnished for the year of grant and for each of the three succeeding years.

(b) Quarterly.

(viii.) A schedule of all charges of an unusual or special description, or not covered by the appropriation law for the year, incurred during the previous quarter:

(ix) A comparative statement of revenue and expenditure to the close of the

previous quarter;

(x.) A return of all payments amounting to £200 incurred without previous

authority from the Secretary of State.

397. The Colonial Secretary will furnish, for transmission to the Secretary of State, the following returns :—

(1.) Returns of all appointments to public offices and changes in the holders of existing offices and appointments, arising from promotions or other- wise, during the previous quarter, and of all alterations made in the salaries and allowances of public offices;

(ii.) Quarterly returns of all new offices created, and all additions to salaries

and allowances ;

(iii.) Returns of Boards of Survey.

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$35. Funds derived from Imperial Revenues.

398. Governors are not, without special authority, at liberty to draw funds before the commencement of a financial year on the credit of any proposed Parliamentary Vote for that year.

399. All bills on the credit of a Parliamentary Vote should be drawn on the Paymaster-General. When the service is of an ordinary description, they should be drawn at ten days' sight; but in every case of an unusual character, they should be at thirty days' sight. Salary bills should be in the forin prescribed in Appendix 11, with the addition of a serial number commencing anew in each financial year. All other bills should specify the service and the particular l'arliamentary Vote in respect of which they are drawn; and whenever the service is of an unusual character the bills should also show the date and description of the document conveying the authority for the expenditure.

400. The Secretary of State should be furnished with a direct advice by the earliest possible mail of every bill that may be drawn on the credit of the Vote. A duplicate of the advice should be sent by the first subsequent opportunity. Salary bills should be advised on the form given in Appendix 11 (the serial number being added). The advice of other bills should contain all the particulars given in the bills themselves.

401. Governors and other officers whose salaries are specified in the Parliamentary Votes may elect to have their salaries paid through the medium of agents in this country, in which case periodical applications for payment must be made to the Secretary of State. 402. When salaries are specified in the Parliamentary Votes, income tax will be levied on them. It is, therefore, the duty of the Governor on all occasions to make the proper deductions from the amount of the bills which he may draw on the Paymaster- General, whether on his own account or for the salaries or allowances of other persons,

403. In cases where total or partial exemption from the tax is claimed, an affidavit must be made by the claimant and transmitted with the bill, to the effect that his income from sources arising within or from the United Kingdom, including that on account of which the bill is drawn, does not exceed the limits entitling him to exemption or abate- ment, distinction being made, if necessary, between earned and unearned income.

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Funds derived from Imperial Revenues.

ot, without special authority, at liberty to draw funds before nancial year on the credit of any proposed Parliamentary Vote

te credit of a Parliamentary Vote should be drawn on the en the service is of an ordinary description, they should be but in every case of an unusual character, they should be at y bills should be in the form prescribed in Appendix 11, with mber commencing anew in eacli financial year. All other bills

and the particular Parliamentary Vote in respect of which they the service is of an unusual character the bills should also show

f the document conveying the authority for the expenditure.

of State should be furnished with a direct advice by the earliest that may be drawn on the credit of the Vote. A duplicate of by the first subsequent opportunity. Salary bills should be in Appendix 11 (the serial number being added). The advice in all the particulars given in the bills themselves.

other officers whose salaries are specified in the Parliamentary heir salaries paid through the medium of agents in this country, pplications for payment must be made to the Secretary of State. ire specified in the Parliamentary Votes, income tax will be refore, the duty of the Governor on all occasions to make the e amount of the bills which, he may draw on the Paymaster- wn account or for the salaries or allowances of other persons. total or partial exemption from the tax is claimed, ân affidaviť naut and transmitted with the bill, to the effect that his income

n or from the United Kingdom, including that on account of oes not exceed the limits entitling him to exemption or abate- ade, if necessary, between earned and unearned income.

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PUBLIC RECORD

OFFICE

Reference :-

TEC.O.

winimüilm

885

17 PUBLIC RECORD OFFICE, LONDON

ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC-

COPYRIGHT PHOTOGRAPH—NOT TO