CO885-(16-18) — Page 169

PUBLIC RECORD OFFICE

Reference :-

C.O.885

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ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC- COPYRIGHT PHOTOGRAPH—NOT TO

§ II.-Securities.-Security to be required from Persons appointed to the temporary charge of Offices of pecuniary trust in the Colonies not possessing Represent itive_ Assemblies.*

310. Officers entrusted with public money should give security in proportion to the average sum which may be passing through their hands at any time. If the Colonial Treasurer, or any other established Officer who has been called upon to give security to the Crown in respect of pecuniary responsibility attaching to his Office, shall obtain leave of absence under circunstances which require the interposition of the authority of the Governor for the appointment of a Substi- tute, the Governor will call upon the person whom he may select to act in the absence of the principal to give security, in his personal bond, to the Crown, with the bonds of two or more Sureties, to such an amount, with reference to the security of the principal, as may be reasonably required; or to furnish in lieu of the Bond of Sureties, such other collateral security, upon property or otherwise as shall be of equal amount and validity with such bonds.

311. In case the Governor should find that

the

person whom he may propose to appoint to the temporary charge of an Office of pecuniary trust cannot furnish the amount of collateral security required from him, the Governor will

consider whether, in order to render so large an amount of collateral security unnecessary, some arrangement can be made for reducing the risk of loss, either by placing the Office in Commission,

or by limiting the floating balance, under the charge of the Officer to the smallest amount

necessary to meet the current expenditure for ordinary contingent services, and by depositing all surplus beyond such reduced average balance in a separate Chest, under the joint charge of *wo or more Officers holding separate keys.

312. A full report of all the circumstances relating to any such special arrangement must be made to the Secretary of State for the infor- mation of the Lords of the Treasury, and in the

• See Circular of 6th February, 1872, naming guar- antee offices whose bonds may be accepted, and also Circulars of 25th March, 1881, and 1st August, 1885.

PUBLIC RECORD OFFICE

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event of the employment of a Commission the personal bonds of the Officers joined in Com- mission are to be taken as to their separate acts.

313. As all security required from persons appointed to the temporary charge of Offices vacated in consequence of leave of absence, or from any other cause, is to be independent of, and unconnected with, any security which may have been given by the established Officer, the Governor is particularly cautioned that the bonds or other instrument which may be prepared with a view of giving effect to the security required from the acting Officers should have no reference to the bonds of the established Officer or of his Sureties, and should not contain any clause which might be construed as interfering with or affecting in any manner the original bonds of the principal, either during his absence or on his return to duty. At the same time it is not intended that this precautionary instruction should prevent the Governor from accepting the additional security of the principal who be

may about to absent himself on leave, should he be willing to enter into a new bond for his Substi- tute, or to join in the security to be given by such Substitute.

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17 PUBLIC RECORD OFFICE, LONDON

ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC- COPYRIGHT PHOTOGRAPH-NOT TO