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PUBLIC RECORD OFFICE

C.O.88

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CHAPTER X.

§ I. Custody of Public Moneys in Colonies not possessing Representative Assemblies.

253. The Governor may, with the concurrence of the Council, and the approval of the Secretary of State, avail himself of the services of any Banking Establishments in the Colony for the deposit of all, or any portion of the public moneys arising from Colonial revenue or other Colonial receipts, as well as for the transaction of public business connected with the financial arrangements of the Colony. It is to be under- stood that any moneys placed in the Banks are liable to fluctuation in amount, or to be with. drawn, according to the exigencies of the public service, but the Governor will not be precluded from making a special arrangement for the transfer of a portion of the balance from the current account of the Colonial Government to a deposit account.

294. When no banking establishments exist, or where it is not thought advisable to employ

them, or when they may be had recourse to for the deposit of part only of the public money, the

Governor will cause a secure fire-proof vault or safe to be constructed, either for the office of the Treasurer, or in some other appropriate Building, for the deposit of all surplus moneys. building is to be duly watched and guarded, and the door of the vault or safe to be furnished with

This

three different locks, the keys of which are to be kept by, and under the separate charge-one, of the Treasurer, and the others of such two principal Officers of the Government as the Governor may consider it most expedient to appoint for such purpose.

295. The Colonial Treasurer, or Receiver- General, is to keep under his own immediate

charge such sums of money only as may be necessary to meet the current disbursements of his Department, not exceeding a certain fixed maximum. If Banking Establishments be employed for the deposit only of surplus moneys, or if a strong vault be used for that purpose, the Treasurer's separate balance will, in either case, be regulated by the average amount of his

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TILL C.O.88

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100

monthly ordinary expenditure; but if recourse shall be had to the Banking establishments for the transaction of current business, as well as for the deposit of surplus moneys, the balance to be left in the hands of the Treasurer will be of small amount, to meet only minor incidental

expenses.

296. When it is necessary to fix or alter the amount of the maximum balance which may remain in the hands of the Treasurer, the Governor will, after the necessary inquiries, report to the Secretary of State, for the con- sideration of the Lords of the Treasury, the sum which he may decide upon for such maximum balance, accompanying this report by statements of the Treasurer's average monthly ordinary receipts and disbursements (distinguishing fixed revenue from incidental receipts, and pay and salaries from contingent disbursements), and by such other explanations and observations as may have been submitted to him, and upon which he may have grounded his decision.

297. In order that the Governor may at all times have the means of informing himself as to the state and disposal of the public balance, and of providing effectually for its verification, he will cause the Regulations which he has received from the Lords of the Treasury in this respect to be strictly observed by all concerned.

298. If the Governor shall have availed him- self of the services of a Banking Establishment in the Colony, he will require from the Secretary, or other proper officer of such Establishment, a monthly statement of all sums deposited in and withdrawn from the Bank, and of the balance of public money remaining in the Bank at the end of each month.

299. The Governor will take care that arrange- ments are made with the Directors or Managers of these Establishments, so that the Colonial Treasurer, Receiver-General, or other Account- ant, shall not have sole control over the sums deposited therein.

300. To effect this object the cheques on the Bank for the payment of ordinary disbursements should invariably be countersigned by the Officer rank at the Treasurer's or Accountant's

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PUBLIC RECORD OFFICE

C.O.

Reference :-

885

17 PUBLIC RECORD OFFICE, LONDON

ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC-

COPYRIGHT PHOTOGRAPH-NOT TO