CO882-10 — Page 396

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POTI Į

PUBLIC RECORD OFFICE

Reference :-

CO. 882/10

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PUBLIC RECORD OFFICE, LONDON

Resignation from Membership.

8. (a) A member may resign his membership by sending to the Secretary a

written intimation thereof.

(b) In the event of resignation or of death of a member his name shall be

struck off the list of members.

Dejault of payment of Subscription.

9. The Committee shall have the power to strike off the list of members the name of any member whose subscriptions are in arrear for two successive years. Although he shall be no member thereafter he shall yet pay subscription up to the date of his disenrolment.

Disenrolment of Members.

10. Any member may be disenroled by a majority of votes at a Genera! Meeting or by two-third votes at a committee meeting. The member concerned shall be given not less than 7 days' written notice of such meeting stating reasons for the proposed disenrolment. When a member has thus been disenroled the Association or the Committee shall not be bound to give reasons for such disenrolment.

Office Bearers,

11. The Association shall appoint the following office bearers :—

(a) President,

(b) Treasurer,

(c) Secretary,

(d) Vice-Secretary.

12. The affairs of the Association shall be managed by a committee constituted

as follows:-

President.

13. The President shall be elected every year at the Annual General Meeting. In the event the President happening to depart this life within the year or in the event of his becoming unable to discharge the duties of his office, the Committee shall, until a General Meeting is held, elect another member to act in the office of President.

14. The Treasurer, the Secretary and the Vice-Secretary shall be appointed by the Committee.

The Committee,

15. The Committee of the Association shall consist of not less than 50 members, including the President, appointed at the Annual General Meeting.

16. In the event of death or incapacity of any Committee Member, the Com- mittee shall be entitled to appoint another in his place.

The powers of the Committee,

17. The Committee shall have the full power to perform all the duties which the Association may perform, and also to use the powers which the Association is entitled to. However, the Committee shall not have the power to perform the duties which have been specially set apart to be performed by the Association itself. Moreover, the Committee shall be bound by the Rules and Regulations enacted by the Association.

Committee Meetings.

18. The Committee Meetings shall be subject to the following rules !-----

(a) In accordance with the instructions of the President, the Committee Meetings shall be held on given dates at least once in three months.

(b) Whenever five members may desire they shall be entitled to requisition for

a special meeting.

(c) For the purpose of transacting business at a Committee Meeting seven

members shall form a quorum.

(d) Vote by the private ballot shall be taken when such be the wish of the

majority of the assembly.

(e) When the vote is equally divided the President shall be entitled to give

a casting vote in addition to his own.

() Whenever it is found necessary to hold a meeting of the Committee a notice shall be issued to the members five days earlier setting out the place, date, time and the nature of the business proposed to be transacted. Provided, however, that at any special occasion the President shall be entitled to summon the meeting without any notice as aforesaid.

Reports.

19. The Committee shall see that the following matter be recorded in the books of the Association. These books shall be open to the members. The matters to be recorded are :—

(a) All appointments of office bearers.

(b) Names of members present at Committee Meetings and other meetings.

All orders made by the Committee or by any Sub-Committee. Detailed reports in respect of all the General Meetings, Committee Meetings, Sub-Committee Meetings, etc., and the resolutions, etc., passed shall be recorded in the books. If the reports of such General Meetings, Committee and Sub-Committee Meetings, etc., shall bear the signature of the Chairman of the respective meeting or of the chairman of the subee- quent meeting, all such reports shall be presumed to be correct.

Signature.

20. All documents, such as deeds, contract bonds, etc., in behalf of the Associa- tion shall bear the signature of the President and of the Secretary. The Funds of the Association.

21. The subscriptions received from the members and all other moneys received in behalf of the Association shall, in accordance with the instructions of the Com- mittee, be deposited by the Treasurer in a Public Bank. All cheques drawn for the purpose of withdrawal of moneys from the Bank shall bear the signatures of the Treasurer and another member of the Committee.

Statements.

22. A statement of the revenue and expenditure of the Association and a list of the names of the members, and a statement containing the names, residence, occu- pation, etc., of the office bearers and of the Committee Members shall be placed at the Office of the Association.

Revenue and Expenditure.

23. A statement showing the revenue and the expenditure and the transactions shall be placed before the Annual General Meeting. Such accounts, statements, etc., shall be brought up to 31st December in each year.

General Meeting.

24. (a) The General Meeting of the Association shall be of two forms, to wit :--

Annual General Meeting, and

Special General Meeting.

(b) The Annual General Meeting shall be held before the 31st of March in

each year on a date to be fixed by the Committee.

(c) The President may, whenever he desires, or the Secretary may at the request of not less than ten Committee Members or of not less than twenty ordinary members, convene a Special General Meeting.

(d) In applying for a Special General Meeting, the applicante shall forward to the Secretary a written requisition, giving reasons for such meeting, and they shall sign the same.

25. Fifteen days before holding the General Meeting, the place, date, time and specific object of such meeting shall be notified to the members either by publication in local papers or by means of special letters.

If a member is desirous of placing before the General Meeting any resolution, he shall transmit such resolution in writing to the Secretary ten days before the date of the meeting. The Committee shall have the power to reject any resolution which in their opinion is improper.

26.

To hold a General Meeting thirty members at least shall be 27. At General Meetings the President shall be in the Chair.

of the President the members shall elect another member to the chair.

present.

In the absence

28. The voting, eto., on questions at the General Meetings shall be in the same manner as at Committee Meetings (see (d), (e) under Rule 18 above). Notices, etc.

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29. Every member shall notify to the Secretary his name, address, etc. communication despatched in accordance with such instructions, whether actually received or otherwise, shall be presumed by the Association as received by the member concerned.