1954-HKRS28-8-21_Part02 — Page 23

Duty to inform

officer or

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251. (1) In the event of the Commissioner proposing to make a recommendation to the Governor under the precednig rule 250, person con- the officer or person concerned shall be informed of the proposed recommendation and he shall have the right of a personal hearing by the Commissioner before such recommendation is made.

cerned of

proposed recommen- dation.

Duty of Superin. tendent

ta com. municate decision of the Governor

or of the Commis- sioner,

Mainten- abce of Fund.

Investment.

(2) Every officer or other person employed in the prisons in respect of whom a recommendation is to be made to the Governor shall be allowed within 14 days of his being informed of the recom- mendation, or within such extended period as the Governor may permit, to submit in writing to the Governor any considerations which he wishes to bring to the attention of the Governor in his defence or in mitigation of his offence.

252. (1) The Superintendent shall, on receipt by him of the decision of the Governor or of the Commissioner, communicate it verbally to the officer or person concerned, who may, if he so desires, make a copy of such decision.

(2) Every caution administered and every disciplinary award made by the Governor shall be entered in the record of service of the officer or person concerned: Provided that on the dis. missal of a charge an entry to that effect shall not be made.

PART VI.

PRISONS Department Welfare FunD.

253. (1) All monies due to the Prisons Department Welfare Fund (hereinafter referred to as the Fund) as prescribed by section 24 of the Ordinance shall immediately be paid in full to the Accountant General who shall credit them to an account entitled "Deposits-Prisons Department Welfare Fund".

(2) The Accountant General shall render to the Commissioner before the roth day of each month a return showing all transactions of the Fund in his accounts during the previous month,

254. All sums considered by the Commissioner to be surplus to the normal requirements of the Fund shall on his request be invested by the Accountant General in Hong Kong Government stocks or shall be remitted to the Crown Agents for investment in such securities as are permitted for the investment of Colonial

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Government funds. The interest or dividends received on account of such investiments shall be credited to the account "Deposits- Prisons Department Welfare Fund".

255. All investments of the Fund shall be valued at the middle Valuation of Invest- market price in London on the 31st March in each year, and the

menta, balance of the Fund on that date shall be increased or decreased as may be required in accordance with such valuation,

of Invest-

258. Should at any time the uninvested portion of the Fund Reslization fall below a figure which in the opinion of the Commissioner is the ments. minimum necessary for the normal requirements of the Fund, he shall request the Accountant General to sell on the local market or in Landon such part of the Fund's investments as will together with the existing uninvested portion provide an adequate working balance.

advances to

257. Pending the realization of the proceeds of sale of any Temporary investments as mentioned in rule 256, the Accountant General the Pand. may with the prior approval of the Financial Secretary advance to the Fund such sum or sums as may be considered necessary for the proper administration of the Fund, and will recover any advance so made from the proceeds of the sale of the investments as soon as they are received. Interest will be charged on any such advances at the rate earned by Government on its main current account with The Hongkong and Shanghai Banking Corporation or on its deposits in the Joint Colonial Fund, which- ever is the higher.

258. All vouchers submitted to the Accountant General in Certifica-

tion of respect of payments to be made out of the Fund shall either be advances. certified by the Commissioner or shall have attached to them certified truc copies of the Commissioner's approval for each withdrawal. In the latter event the certificates and vouchers may be signed by an officer so authorized by the Commissioner. The Accountant General will pay only on the authority of the Commissioner as indicated above and shall be advised of the name of any officer authorized by the Commissioner to sign on his behalf.