1947-HKRS28-8-14_Part05 — Page 17

Payment of wawretary.

Security by Bøcretary.

Suspension of secretary.

Temporary abacce of necuniary

Duties of Secretary.

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(4) In the event of failure on the part of the committee to appoint à secretary, the Registrar shall appoint a secretary and, unless the person so appointed is a member of the committee, the Registrar shall fix bis remuneration. Every appointment inade by the Registrar under this paragraph shall be valid and effective, and every remuneration fixed by the Registrar shall be payable and recoverable, as if made or fixed by the committee.

(5) The secretary shall occupy his office until his services are determined by one month's notion in writing given by the committee:

Provided that no determination as aforesaid shall be valid and effective until the approval of the Registrar in writing has been obtained therefor.

(6) The secretary may resign his office by giving one month's notice to the committee in writing.

(7) On the occurrence of a vacancy in the office of the secretary, the provisions of this rule shall apply mutatis mutandis to the filling of such vacancy.

57. The remuneration of the secretary, if any, shall be paid from the funds of the registered society monthly in arrear.

58. (1) The secretary may be required to give security in such amount as the committeg may determine.

(2) Every such security and the amount thereof shall be subject to the approval of the Registrar to be signified in writing to the committee,

59. (1) The committee may at any time auspend the secretary for any irregularity in the performance of his "duties.

(2) Such suspension shall be reported forthwith to the Registrar who shall approve or disallow the same and shall communicate his decision to the secretary and the committee in writing, and on notification of his approval of the suspension the socvices of the secretary shall be determined without further notice.

(3) In the event of the suspension of the secretary the committee shall forthwith appoint a substitute to hold office during the period of such suspension and shall report the name of such aubatitute to the Registrar.

60. (1) The secretary ahall not absent himself from duty save with the permission of the committen previously obtained.

(2) During the absence of the secretary, the committee shall appoint a temporary secretary and shall report the appoint- ment to the Registrar.

(3) In case the secretary desires to be absent from duty for more than one month at any one time, the committee shall, before granting permission for such absence, obtain the previous approval of the Registrar therefor.

61. The duties of the secretary shall be

(a) to attend all meetings of the registered society and of the committee and to carry out all the instructions of the committee;

(b) to be present at the office during the hours of business as fixed from time to time by the committee;

(c) to record the whole of the transactions of the registered society in the books provided for that purpose; to conduct correspondence on behalf of the registered society; to prepare the annual statement of accounts and balance sheet; and to have charge of the documents, books and vouchers for paymenta and receipts on behalf of the registered society;

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(d) to receive all applications for loana and bring the same before the committee; to prepare receipts and other documents in the form prescribed for signature by borrowers prior to their taking the loans sanctioned; and with the authority of the committee to supply information about the registered nociety which may be applied for by members;

(e) to receive all moneya due or payable to the registered society and issue receipts to the payer for same from a counterfoil receipt book supplied to the registered society for the purpose by the Registrar, obtaining at the same time the signature of the person making the payment on the counterfoil;

() to deposit with the treasurer from moneys collected by bim vu belalf of the registered auoiety all sums in excess of an amount to be fixed from time to time by the committee and to obtain from him a receipt on a form to be taken from the prescribed counterfoil book;

(a) to keep separate all moneya belonging to the registered society and on no account to mix them with may other moneys; and to produce at all times when called upon to the committee, or the Registrar or any person authorised by him, all moneys in his banda "belonging to the registered society;

(h) to make payments as authorised by the com- mittee, obtaining the paper'a signature on the payment book prescribed by the Registrar:

Provided that if the payment is made outside the registered society's office the moretary shull, in evory instance, obtain from the payee a manuscript receipt and attach it to a separate page of the payment book;

() to lasue a receipt ou a farm to be taken from the prescribed counterfoil book when receiving money from the treasurer; and

(#) to summon meetings as provided in the rules.

62. The committee shall appoint one of the members of the Treasurer committee, not being the chairman, to be the treasurer.

63. The treasurer way be required to give security for auch Security by amount as may be determined by, and to the satisfaction of, the treasure. committee.

64. The duties of the treasurer shall be

(a) to receive from the secretary as provided in rule 61 () moneys collected by the latter on behalf of the registered society, furnishing him with a receipt on a forma taken from the counterfoil book supplied for the purpose by the Registrar and obtaining at the same time the signature of the secretary on the counterfoil;

(b) to advance money to the secretary for payments and obtain from him a receipt from the prescribed counterfoil book:

(e) to place to the account of the registered society in such bank as may be approved by the Registrar any amount in his hands in excess of the amount fixed from time to time by the committee;

(d) to keep separate all moneys belonging to the registered society and on no account to mix them with any other moneys; to produce at all times when called upon to the committee, the Registrar or any person authorised by him, all moneys in his bands belonging to the registered society; and

(e) to keep a record on the prescribed form of all moneys received by him from the secretary and of all moneys paid to the secretary.

Duties of